Owing the IRS, or ignoring a stack of envelopes from it, is stressful, but it's a problem with a process. Timeless Tax provides tax resolution services in Fredericksburg, VA for individuals, businesses and corporations dealing with back taxes, IRS letters, unfiled returns, liens and levies, and Virginia Tax bills. We find out exactly where you stand, get you back into compliance, and help you choose and request a realistic way to resolve the balance.
Key takeaways
- We start with your actual IRS and Virginia records, not guesses, so the plan fits your real balance.
- Missing returns are filed first; most IRS relief options require it.
- We compare payment plans, penalty relief, Currently Not Collectible status and Offers in Compromise, and help you request the one that fits.
- We work with the IRS on your behalf and keep track of every deadline.
Problems our tax resolution service helps with
Our clients are wage earners, retirees, military families, self-employed contractors and small business owners across Fredericksburg, Spotsylvania, Stafford, King George and Caroline County. We can help if you're dealing with:
- IRS notices and letters such as CP14, CP501, CP503, CP504, CP2000, LT11 or Letter 1058.
- Back taxes you can't pay in full, from one year or several.
- Unfiled returns, including years where the IRS filed a substitute return for you.
- Penalties that have grown larger than you expected.
- Liens and levies, or a warning that one is coming.
- Virginia Tax bills, Notices of Assessment, and amended Virginia returns after an IRS change.
- Small business balances, such as unpaid payroll or estimated taxes.
Tax problems rarely start with bad intentions. Common stories we hear: a contractor who didn't make quarterly estimated payments in a strong year, a couple who missed a 1099 after selling investments, a service member whose withholding didn't follow a move or a change in pay, or a small business owner who fell behind during a slow season. Whatever the cause, the path forward looks similar, and it starts with knowing the exact numbers.
What's included
- A review of every IRS and Virginia notice you've received, with the deadlines on each
- IRS account and wage-and-income transcripts, obtained with your authorization, to confirm balances and what the IRS has on file
- Preparation of missing federal and Virginia returns
- A side-by-side look at your options: full pay, short-term plan, installment agreement, penalty relief, Currently Not Collectible status, or an Offer in Compromise
- Help preparing and submitting requests, including the financial information the IRS asks for
- Communication with the IRS on your behalf for the matters you authorize
- A plan for current-year withholding or estimated payments so a new balance doesn't build
Our tax resolution process
- Review. Book a consultation or call (540) 479-1500. We read your notices, and with your signed authorization we obtain your IRS transcripts so we know every year, balance and deadline involved.
- Get compliant. We prepare any missing federal and Virginia returns. Filing usually reduces penalties going forward and, when the IRS has filed a substitute return for you, often lowers the balance because your real deductions and credits are included.
- Resolve. We walk you through the options that fit your numbers: a short-term or long-term payment plan, First-Time Abatement or reasonable-cause penalty relief, Currently Not Collectible status during real hardship, or an Offer in Compromise when the numbers support it. Then we help you request it.
- Stay on track. We set up withholding or estimated payments so next year doesn't create a new balance, and we're here when the next notice or deadline comes.
Have a question about your situation?
Our team can look at your numbers and tell you exactly where you stand — in person in Fredericksburg or remotely from anywhere.
What to bring
- Every IRS and Virginia Tax letter you've received, including envelopes if you're unsure of a date
- Copies of the last tax returns you filed
- W-2s, 1099s and other income records for any unfiled years (if you don't have them, we can work from transcripts)
- Recent pay stubs, or business income and expense records if you're self-employed
- Recent bank statements and a list of monthly living expenses
- Details of any existing payment plan, lien or levy
- A photo ID
Why acting early matters
Tax problems get more expensive and less flexible with time. The failure-to-pay penalty adds 0.5% of the unpaid tax every month, up to 25%, and rises to 1% a month if you don't pay within 10 days after a notice of intent to levy. Interest is added daily on top of that.
Deadlines also close doors. A Final Notice of Intent to Levy gives you 30 days to request a Collection Due Process hearing. To have Virginia Tax review a disputed Notice of Assessment and pause collection while it does, you must contact it within 30 days of the bill date. Coming in at the first notice keeps the most options open.
Honest expectations
We won't promise to erase your debt or settle for "pennies on the dollar." An Offer in Compromise works only when the IRS concludes it can't realistically collect more than you offer, and many people don't qualify. What we promise is a clear explanation of where you stand, an honest comparison of your options, careful paperwork, and attention to every deadline. If your situation calls for a different kind of professional, such as a tax attorney, we'll tell you.
Learn more before your appointment
- Owe back taxes? Your IRS payment options explained
- Got a letter from the IRS? What to do next
- IRS audits: what to expect, step by step
Facing an examination rather than a balance due? See our audit representation service.
Get started with Timeless Tax
The hardest part is opening the envelopes. Bring them to us. Visit 4608 Harrison Road in Fredericksburg, Monday through Friday, 9:00 AM to 5:00 PM, book online, or call (540) 479-1500.
Frequently asked questions
Can you get my tax debt reduced?
We can't promise any particular result, and no honest firm can. What we can do is review your transcripts and finances, check whether you qualify for penalty relief or an Offer in Compromise, and help you request the option that fits. Many people end up on a payment plan with some penalties removed.
I haven't filed in several years. Where do we start?
With your IRS wage and income transcripts, which show the W-2s and 1099s the IRS has on file for each year. We use them to prepare the missing federal and Virginia returns. Most IRS relief options require that required returns be filed first.
Will the IRS stop contacting me if I hire you?
With your written authorization, we can communicate with the IRS on your behalf about the matters and years you authorize, so you aren't handling every call yourself. You'll still receive IRS mail, and we'll ask you to send us copies as it arrives.
I got a final notice of intent to levy. Is it too late?
No, but act quickly. A Final Notice of Intent to Levy (LT11 or Letter 1058) gives you 30 days to request a Collection Due Process hearing, and setting up a payment plan generally stops a levy. Call us as soon as the letter arrives.
Do you help with Virginia Tax bills too?
Yes. Virginia Tax has its own payment plans, appeal deadlines and collection process. If an IRS change affects your Virginia return, we prepare the amended Virginia return, which is due within one year of the final federal determination.
Want a professional to handle it?
Book an appointment with Timeless Tax & Accounting. We prepare federal and state returns for individuals, families, businesses and corporations across Virginia and in other states, in English or Arabic.
Sources
- IRS — Payment plans; installment agreements
- IRS — Offer in Compromise
- IRS — Penalty relief due to First-Time Abate or other administrative waiver
- IRS — Collection Due Process (CDP) FAQs
- IRS — Failure to pay penalty
- IRS — Filing past due tax returns
- IRS — About Form 8821, Tax Information Authorization
- Virginia Tax — Payment plans
- Virginia Tax — Pay a bill (Notice of Assessment)
This page is general information, not tax, legal or financial advice for your specific situation. Tax rules change often — talk with a professional before acting.
